Mrs. Carpenter referred to a previous budget and stated that the Charles Burchfield Center was listed as an item. They were given a budget of $44,000 and went over that figure by $13,000. In 2008 the figure was $56000 and in 2009 it was 52000. Mrs. Carpenter questioned what this money was allocated for.
Supervisor Piotrowski stated that in 2008 the town no longer provided them with employees. The town only provided them with the space that included gas and electric services.
Mrs. Carpenter stated that under the Burchfield line item, there were some credit card purchases made in 2007 amounting to $10,000. She questioned how someone is reimbursed for this, and noted that when they were submitted for reimbursement it said they were for AmeriCorps.
Councilwoman Meegan questioned which departments had credit cards.
Comptroller Robert Bielecki stated that Mark Lazzara’s department turned in charges, but he was not certain whether it was for the Youth Bureau or AmeriCorps.
Mrs. Carpenter questioned the procedure for reimbursement of a charge card purchase and if receipts had to be shown.
Mr. Bielecki responded that he currently requires the detailed listing on the credit card for reimbursement.
Councilwoman Meegan questioned how the credit card was written and whether it was under the Town of West Seneca, Mark Lazzara’s name, the Youth Bureau, or AmeriCorps. She noted that if it was under AmeriCorps, it was not the town’s bill to pay.
Mr. Bielecki stated that this has always been a question. Sometimes Mr. Lazzara charges it to the Youth Department or one of his trust funds.
Supervisor Piotrowski stated that they would have to look into this further.
Mrs. Carpenter requested clarification on the trust funds and questioned if that was something the town monitored.
Mr. Bielecki stated that Mr. Lazzara has the grants and has money that is kept in trust. Money goes in and out of the trust funds, there is a balance, and it is monitored. For example, Mr. Lazzara collects money for delivering Meals on Wheels, that money goes into the trust, and he spends money out of there. The money should be used for the exact purpose it was put in the trust for and verification of those expenditures was done by the department head.
Mrs. Carpenter did not see how there were any checks and balances if Mr. Lazzara was authorizing the expenditures and overseeing them.
[B]Councilman Graber stated that they are
audited by the federal government.[/B]