Meetings should be in the evening so citizens can, if they wish, express their opinions and talk on whatever bothers them.
When the firefighters were experiencing a delay in approving their contracts, there was almost not enough room for them in Town Hall. When the issue was the gun club, a like amount of concerned citizenry needed to be provided for.
Meetings during the day are wrong because so many could not attend.
The meeting should also explain what was "consented to" prior to the meetings.
Department heads are in two categories: some are exempt by position and some require a civil service test. If someone were to check the agenda before hand, then those effected could attend to be available to answer questions.